Frequently Asked Questions

How do I get started?

Here is a quick and easy checklist on how to comply with policy.

To whom does the policy apply?

The purpose of this policy is to take affirmative steps to safeguard and protect children and teens from potential abuse while visiting the UNC Charlotte campus, attending University-offered programs and events, or participating in third party programs and activities that utilize campus facilities.

What types of programs fall under University Policy 716 for Minors?

All programs involving children and teens fall under the new policy.

Examples include:

  • Summer camps
  • Academic camps
  • Workshops, conferences, and educational programs
  • Sponsored student organization activities
My program has unique circumstances, and I am not sure how to implement the policy. What should I do?

Contact Betty Coulter, Director of Risk Management and Insurance, or 704-687-8448.

Who must complete a background check and how often are they required?

Background checks are required for all individuals who participate in programs involving children and teens.  Background checks are required before an individual begins working with children and teens, and will be valid for 12 months.

Screening for specific groups may require alternative or additional review processes. To find out if this type of screening applies to your program, contact Betty Coulter, Director of Risk Management and Insurance, at or 704-687-8448.

How do I arrange for background checks for staff and volunteers?

Risk Management and Insurance administers background checks for summer camps and programs working with minors and teens.  Background checks are conducted by a third party vendor. 

How are the checks administered and what is the notification process?

After a program administrator has submitted a request for a background check, applicants receive an email invitation from a third party vendor to submit their information on a secured website. The third party vendor will then notify the applicants and program administrators once the background check is completed. Estimated turnaround time is 24 - 36 hours; however, some background checks may take up to two weeks.

Can background checks be waived?

Yes, in certain instances. For example, many current employees submit to criminal background checks as part of their job requirement.  If a check is already required for that experience, meets university requirements and is within a twelve month timeframe, then a second background check is not necessary. Confirmation of a background check must be provided and verified before the individual can interact with children or teens. For additional information about waivers of background checks contact Betty Coulter, Director of Risk Management and Insurance, at or 704-687-8448.

Whom do I contact if I have a concern about a program?

We take individuals’ concerns about the care and treatment of children and teens very seriously. To report misconduct, abuse or neglect are directed to contact Betty Coulter, Director of Risk Management and Insurance, at or 704-687-8448.

All information reported will be handled in a sensitive and confidential manner.

For immediate emergency assistance, please contact the University Police by dialing 704-687-2200, and then contact Risk Management and Insurance to alert them of the situation.

Can I use UNC-Charlotte program training materials for my sponsored or non-university sponsored program?

Yes, we encourage you to use the available resources for training your program’s staff and volunteers.

Whom can I contact for help locating a facility to host my program?

Conference Services at the University of North Carolina at Charlotte is a full-service conference and event-planning group that can assist groups looking for space on the university’s campus. Individuals wishing to inquire about their services should contact Conference Services directly at 704-687-8622, or visit their website at